Month-end close still takes weeks?
Reconciliations, accruals and checks run on schedule. Exceptions wait for your review.
Finance and back-office automation · Australian mid-market
Your ledgers stay.The finance workaround them runs itself.
We build custom AI systems for finance and back-office work. They sit on top of the Xero, MYOB or ERP you already run. AI does the daily work. A named person approves anything that touches money or risk.
In 60 minutes we map one repeated task and whether a build pays for itself. You meet the founders who would build it, and the conversation is on us.
Your systems stay in place
Scope and price in writing
The code is yours
Every figure from tested code
In production: at a 200-person food manufacturer in Ukraine the system now does an economist’s 2-3 hours of daily calculations. See the case →
Owner view
Sales: this year vs last
Cash: the next 13 weeks
Profit: last year to this
Free cash: month by month
Liquidity: current and quick ratio
Debtors: who owes you, by age
$5.09M12 months, +6.8%
$228klow point, week 9
$538kprofit, +$126k
$426kfree cash, 12 months
1.84×Sep, up from 1.38×
$703kowed to you · 39 debtor days
Sales are 6.8% ahead of last year, and the gap is widening: September alone beat last September by $59k.
Week 9 is the pinch: GST and a big stock order land together and cash dips under your $250k buffer. Eight weeks' notice is enough to fix it.
Profit is up $126k. Selling more did the heavy lifting. Dearer stock, wages and freight took $169k of it back.
Free cash after equipment spend is $426k for the year. The three dips are the months new equipment was paid for, each one planned ahead.
Liquidity has climbed seven months in a row: $1.84 of short-term assets now stands behind every $1 owed, above the 1.5× target.
$31k is over 90 days, spread over three customers. Chase those first. The $412k current book is paying on time.
Sample company · illustrative figures
Works with what you already run, and with what you are moving to
XeroMYOBMYOB AcumaticaSAP Business OneSAP S/4HANAOracle NetSuiteMicrosoft Dynamics 365Sage IntacctPronto XiQuickBooks1C
Employment HeropayrollKeyPaypayrollXero PayrollpayrollMYOB PayrollpayrollMicropaypayrollDeputyrosteringADPpayrollCin7stockUnleashedstockShopifysalesWooCommercesalesDextdocumentsApprovalMaxapprovalsBank feedsbankingExcelGoogle Sheets
We connect ledgers and ERPs with payroll, stock and spreadsheets. Running something else? If it has an API, an export or a database, we work with it.
The finance work that repeats every week is the work we take off the desk.
Typing, checking, matching and chasing run on their own. A named person approves anything that touches money or risk.
Invoices still typed by hand?
They are read, checked and matched to your ERP. 99% of lines coded automatically. A person signs off before anything is paid.
Numbers once a month? Once a week?
One client’s economist rebuilt them by hand, 2-3 hours every day. Now the whole picture is on the screen every morning.
Overdue invoices piling up?
Reminders go out on a +7 / +14 / +21-day ladder, in your own voice. Only the stuck accounts reach a person.
Still waiting on the figure you need?
It waits for you now. Ready the moment you ask, at any hour, from the latest figures in your ledgers. Or ask it out loud →
Want reporting shaped around how you steer?
You get the figures and breakdowns you steer by, set out in your own words.
If the work is repeated on a computer, it may be worth automating.
Book a 60-minute conversationIn the words of Australian finance people
Unable to generate consolidated financial statements or perform intercompany transactions.
Invoices from nearly all our suppliers need to be manually entered against POs.
The system says we’ve got 10, but you go look on the shelf and they’re all 10 in different colours.
Custom AI systems for finance and back-office work.
Each one is scoped, priced and built the same way. Point at the one that matches your week. Every screen below is the running system playing, and each card opens it.
Running
01 · Every document, every field
Document automation
AI vision reads incorporation papers, passports, workbooks and contracts. Fixed rules check every field, then the statutory forms are filled, government applications up to 34 pages included.
What changes: a file that took most of a day is ready for review in minutes. A person still signs at every legal step.
5-10 mina file, down from 5-6 hours by hand
34 pagesof a government form filled from the documents
- A readiness check before the case starts
- Every field checked by fixed rules
- Forms filled and laid out to sign
- A person signs at every legal step
Forms filled from the documents
See the build →
Running
02
Running
03
Running
04
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05
Running
Warehouse stock in 3D
See stock across fifteen sites on one 3D map, with each location coloured green to red by age. Slow-moving lines are flagged before stocktake.
What changes: the weekly stock question is answered at a glance, straight off the map.
15 siteson one map, weekly alerts
See it →Statement reconciliation automation
Both ledgers go in. A 16-stage engine matches invoices, payments and lump-sum settlements, and shows the reasoning behind every match.
What changes: a difference arrives with its evidence, ready to send to the partner.
40 → 2 mina statement, hand-matching to one engine run
See it →Invoice processing and AP automation
Reads supplier invoices out of the inbox, codes the lines from your own purchase history, and routes exceptions to a named person.
What changes: the keying moves into the system. Approval stays with the person who holds the authority.
99%of invoice lines coded automatically
See it →Accounts receivable and credit control
Every debtor aged on its own terms, then chased on a fixed ladder written in your own voice. A dispute goes to a person.
What changes: reminders go out every day, never in bursts. You approve only the hard cases.
+7 / +14 / +21day ladder, in your voice
See it →06
Forms filled from the records
For a migration practice, a 34-page government form is filled from the client’s records and documents. It is checked and laid out ready to sign.
What changes: the agent reviews and signs. The typing is gone.
34 pagesfilled from the records, you sign
See it →Our newest build · a virtual CFO
A CFO you can ask out loud. Every figure comes from tested code.
We have built a virtual CFO over a group of company ledgers. The director types or speaks a question. The answer is read aloud first, then drawn on the screen. It comes from the group’s own books, every company at once.
- Code writes every number.The AI chooses which calculation to run and puts the result into words. Every figure comes from code we test.
- What it says and what the screen shows are one calculation.The spoken figure and the chart always match, because both come from that one result.
- Every figure opens to where it came from.Its basis in one sentence, and the transactions it was added up from. This is the part a CFO checks.
6 ledgersXero and MYOB company files, read as one group
17 sectionsin the board report, month-end or year-end
90 indicatorsto put on the live dashboard, in 11 groups
1,016 questionsa CFO is asked, ranked by how often, each answer prepared
Recorded in the running system · talktocfo.au
Six ways to work with your figures, live.
This one sees every company in the group at once. Every figure it speaks comes from tested code, and opens to the transactions behind it.
Open it and see for yourself.
Every number is labelled by where it came from. You can tell at a glance what is a demonstration and what came off a running system.
A live dashboard, built straight from the ledgers
Six company files across Xero and MYOB go in. One position comes out. Every figure sits beside the same months last year, with a forecast next to the actuals. Any figure opens down to the transactions behind it.
Revenue, twelve months, six companiesA$8,877,620
Against the same months last year+8.6%
Gross margin, up 2.8 points60.1%
Figures behind the board report, built in 625 ms1,051
The live dashboard over six company files. The violet months on the right are the forecast. Drag the shaded window and every chart below follows it.
Open the virtual CFO → opens straight in: a live demo on sample ledgers
A costing and reporting layer over an ERP, at a food manufacturer
A pasta manufacturer with two hundred people. For twenty-five years the plant has run on a system Sergii wrote for it. He has looked after it ever since. The layer built on top now prices every product from its real cost.
2-3 hrsof an economist’s daily hand-calculation, now done by the system
25 yrsthe same system has run payroll, production, costing and the ledger
Keptthe plant’s own system stayed where it was
How it sits on the plant
StaysThe plant’s own systempayroll, production, costing and the ledger, as before
Added on topThe costing layerprices every product from its real cost
The ownerSees it as it happensa price below cost shows up before the sale goes out
“We used to learn about losses at month-end. Now I see profit by product any minute.”
Owner, a pasta manufacturer in Ukraine
See the costing build →Discuss a costing or reporting task →
Twelve more systems, built and in use
More back-office automation, on the same machinery.
More builds cover group reporting, quoting, product costing, hiring and daily admin. Every screen below is the real system playing, and each one opens.
Running
07 · Every ledgerGroup reporting and cash forecastingXero, MYOB and the ERP read as one group, with thirteen weeks of cash ahead. Every number opens to its transaction.38 ms a query, 1.04M rows
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08 · QuotingQuoting a steel frameThe frame is priced as it is drawn: members, connections and sheeting costed in one pass.4-5 min for a priced quote
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09 · CostingProduct costing and marginReal cost traced through every production layer, and every line priced under its margin floor flagged.2-3 hrs → 0 a day, food manufacturer
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10 · Ask your numbersAI business advisorA plain-English answer with charts, grounded in live data.two agents cross-check
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11 · ObligationsContract review agentContracts read against the policy we are given, red lines marked.full audit trail
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12 · WarehousePallet trackingPallet balances by warehouse, business and type, with reorder advice.four hours a day returned
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13 · KnowledgeCorporate knowledge baseFive departments in one base, with reasoned answers and drafts.answers in seconds
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14 · PeopleTalent screeningEvery CV read, skills described the same way, each candidate scored with a reason.3.4 s a CV in the demo
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15 · ServiceCustomer support copilotOne on-brand answer across email, Teams and social channels.four channels, one voice
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16 · Daily adminBack-office autopilotMail, documents, ERP, reporting and alerts as a single workflow.runs overnight
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17 · Our ownOur own websiteChat, in-tab calls and a voice agent, all of it built by us.EN and RU transcripts
Running
18 · TeamVirtual officeAn always-on team space, hosted in Australia.100% onshore
What you are agreeing to
Every term is settled before the build starts.
These five terms are the same for every client. They go into the agreement, and they hold for the whole build.
- Your existing system
- Stays. We read from it and write back to it.
- Who does the work
- The founders who design it. Our own agents write code under our standards and our review.
- The paid audit
- A written audit at a fixed A$2,000, credited against the first build. The findings are yours to keep either way.
- Time to something working
- Typically 1-2 weeks for a focused first system. Timing is confirmed before the build starts.
- What you own at the end
- The code, the configuration and every record it produces, in your repository.
You know the cost at every step.
The first conversation is on us. The audit is A$2,000, credited in full against your first build. Scope and price are agreed in writing before any build starts, with the acceptance criteria and the payment terms.
1 hour
Conversation
What the work looks like now and where it goes slowly. Video, or in person in South East Queensland. If a spreadsheet already carries the job, we say so in that hour.
On uswith the founders who would build it
1-3 days
Opportunity audit
Two questions answered in dollars. Which block of work to automate first, and what it costs you a year? Which extra service could you offer, and what would it earn?
A$2,000 fixedcredited in full against the first build
typically 1-2 weeks
Fixed-scope build
One system at a time. Scope, acceptance criteria and price agreed in writing first. Integrations start from A$500. AI usage is billed at cost.
from A$6,000the code is yours
ongoing, optional
Care and improve
Monitoring, fixes and tuning as your rules and data change, plus the next steps worth taking. You own the system and can stop whenever it suits you.
from A$1,500a month
The costed plan from the audit is yours to keep, and you decide what to build with it. You pay for a build only once you approve its scope.
Book a 60-minute conversationThree ways to take the work off the desk.
Each one is the right answer for somebody. This is how the three compare, so you can tell which one is yours.
Option one
An off-the-shelf app
- Who designs it
- The vendor, once, for all of its customers.
- Your systems
- Usually one job inside one ledger.
- Where the answers come from
- Its own reports, and more and more a chat assistant that writes the answer.
- How you ask
- Typed, inside the one app.
- Your process
- Bends to fit the product.
- What you pay
- A subscription, per user or per document, for as long as you use it.
- What you own
- A licence.
Option two
A general AI agency
- Who designs it
- Engineers, usually from outside finance.
- Your systems
- Whatever the build connects.
- Where the answers come from
- Often straight from the model, depending on the build.
- How you ask
- Whatever the build provides.
- Your process
- Built around it, once someone has explained it.
- What you pay
- A quote per project.
- What you own
- Usually the code.
Option three
TwinMind
- Who designs it
- Founders who have carried a ledger and built the systems around it.
- Your systems
- Xero, MYOB and your ERP read as one group. Every figure opens to its source document.
- Where the answers come from
- Tested code calculates the figure. AI explains the result.
- How you ask
- Out loud or typed, across the whole group, on a laptop or a phone.
- Your process
- Built around it, by people who have run a month-end themselves.
- What you pay
- A$2,000 for the audit, then a fixed price in writing before any build.
- What you own
- The code, the configuration and every record it produces.
Who we are
Twin brothers. Both trades.
We are twin brothers in Brisbane. Each of us is both at once. We are finance professionals who have carried a real ledger, and engineers who have built production systems.
Each of us has spent more than twenty years doing those two jobs at the same time. Alex built the accounting system a packaging group runs in twenty of its plants. The system Sergii built for an international voice business ran the whole company, with a hundred people working inside it every day.
Agents write the code under our design and standards. We review every line. We work as architects. Twenty years of building these systems ourselves is what makes that solid.
SergiiFounder · finance and engineering
AlexFounder · finance and engineering
Onshore
Built and hosted in Australia, inside your own environment.
Audit trail
Every step leaves a trail an auditor can follow.
Approved
Anything touching money or risk is approved by a named person.
Scoped
Scope, acceptance criteria and price in writing before the work starts.
Asked at almost every first meeting.
Have another one? Ask it in the conversation. The answer comes from the people who would build it.
How much does finance automation cost?
You see the number before anything is built. The first conversation is on us. The opportunity audit is a fixed A$2,000, credited in full against your first build. It hands you a costed plan you approve before any build begins. Integrations start from A$500, and every build is a fixed price agreed up front.
Xero and MYOB have their own AI now. Why build anything?
Use it where it fits: it does good work inside its own ledger. We connect Xero, MYOB and your ERP around your process. Every figure comes from tested calculations.
I’ve heard AI makes mistakes. Why trust it with the books?
The models we build on learned from a vast body of text. Our agents also work from your own company data: the full ledger history, your documents and your rules. The mistakes you hear about come from one agent working alone, from a small slice of knowledge, deciding everything by itself. Asked that way, roughly 20-30% of finance answers come back wrong.
We split every decision across several agents. Each one answers for its own part: one reads the documents, one runs the calculation, one checks the result against the records. An answer is released once they agree, and the figure itself always comes from tested code. With the agents cross-checking, that 20-30% falls to 0.0%.
Can the AI get a number wrong?
Code produces every number. The AI decides which calculation to run and puts the result into words. The figure itself comes from code we test, and every figure opens to the records behind it. Anything that moves money is approved by a named person.
What do you automate?
Finance and back-office work, end to end. Accounts payable: invoices read, coded and matched. Reconciliation: bank, intercompany and clearing accounts. Month-end close, consolidation and management reporting. Cash flow forecasting, free cash, working capital, liquidity and debtor days. Product costing, margin and stock visibility. Document work: forms, contracts and obligations. Each one is a custom AI system on your existing systems and workflows, with a live ERP dashboard on top.
Do I have to change my accounting system or ERP?
Your systems stay. We automate the work around the tools you already run. We read from them and write back to them. They keep running as they do today.
Is my data safe with AI?
Client systems are hosted in Australia. Human approval stays in place for money, risk and legal steps, and every action is logged for audit. We design around Australian privacy obligations from the start.
How long does it take?
A focused first system is usually scoped in days and built over 1 to 2 weeks. We confirm the timing before the build starts.
Who keeps it running after the handover?
You do, with us beside you if you choose. The code, the configuration and every record sit in your repository, and the care plan keeps the system tuned. From the first hour to the handover you work with the founders who own the outcome.