Nice haul. Mention this on your free meeting and we’ll take 10% off your first month.
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Custom AI systems from a CFO and a CTO — for the manual work standard tools don’t cover. And AI is further along than most people think.
The repeated typing, checking and chasing runs itself — your team only approves.
They’re read, matched to your ERP and reconciled automatically.
Live dashboards show profit moving today — not six weeks later.
Polite, persistent reminders go out on time — and get answered.
Risks flagged, and every term checked against your own policies.
Common questions answered day and night, from your own documents.
Legacy modernised step by step — without stopping the business.
Prospects found, outreach personalised, follow-ups that never drop.
We build the exact system your process needs — and you own the code.
Owners get hours back — for ideas, for customers, for family.
If the work is repeated on a computer, it may be worth automating.
Every supplier sends invoices a different way. TwinMind reads each email the moment it arrives, extracts every field with AI, matches it to the right record in your ERP and drafts the reply - your team reviews only the real exceptions.
First the document is read and recognised - then the AI mailroom matches it to your ERP and drafts the reply, end to end.
Not concepts. Not mockups. Production-grade systems we've built for finance, operations and back-office work. Human-in-the-loop where it matters
We mirror legacy ERP data into a fast reporting layer, so sales, margin and expenses become live, searchable and useful. The old system keeps running - nothing migrates.
1.04M rows38ms queryno migration View live case → 3D Warehouse VisibilityA live warehouse view shows stock, aging pallets, overfilled racks and reorder pressure - colour-coded from fresh green to act-now red, across every site.
3D viewaging stockreorder signals View live case → Steel Frame EstimatorDrag walls, add openings, change dimensions and watch the BOM and client quote rebuild instantly. Revisions cost seconds, and the 3D view helps sell the job.
live BOMinstant quote3D option View live case → Invoice & AP AutomationTwinMind reads supplier emails, extracts invoice data, matches ERP records, catches mismatches and drafts the reply. Your team approves only the real exceptions.
99% matched3-model checkERP-safe View live case → Migration Back-OfficeMigration agents drop in the client's documents; TwinMind runs the readiness check, auto-fills the statutory forms field by field and pauses at every step that legally needs a person. The typing disappears.
gov formsauto-filledyou sign off See it live → Corporate Knowledge BaseEvery department's knowledge in one structured base, with an AI layer that returns complete, reasoned answers and drafts client offers.
one brainreasoneddrafts offers View live case → Credit Control · ReceivablesEvery debtor is aged against its own terms, then chased on an escalating ladder - polite, firm, final - in your voice. Only the genuinely stuck accounts reach a human for a live call. Cash arrives sooner and your DSO drops.
DSO -14 daysauto-escalationcash freed See it live → Partner Statement ReconciliationDrop in both ledgers. The system matches invoices, payments and lump sums, then produces an evidence-backed discrepancy report. Every match shows its reasoning.
days → minutes16 stagesExcel export View live case → AI Business AdvisorTwo AI agents cross-check the question, run the query and return a plain-English answer with charts and reasoning - grounded in live data, not last month's export.
2 agentscross-checkedlive data View live case → Talent ScreeningTwinMind reads every CV the moment it lands, normalizes the skills, scores each candidate against your role scorecard and stamps shortlist, screen or reject - with a reason for every score and the inflated claims caught along the way.
94% auto-screened3.4s / CVevidence-checked View live case → Pallet Tracking AutomationTwinMind tracks pallet balances by warehouse, business and type, then tells the team exactly what to buy and when. The four-hour daily chase simply vanishes.
4 hrs/day → 0auto reorderclean data View live case → Multi-Level Product CostingTrace actual and planned cost through every semi-finished layer and spot margin risk before the next batch sells at a loss.
raw-materialplan vs actualseconds View live case → Contract Review AgentA deterministic policy engine checks the non-negotiable clauses first; AI reads the rest and flags what needs your judgement. Red lines are enforced by rules, not model mood.
policy-firstred linesaudit trail View live case → Document & Forms AutomationThe system reads incoming documents, extracts and validates every field, fills the statutory forms and pauses where a person must sign. The 30-page form fills itself.
days → minutesvalidatedyou sign off View live case → Customer Support CopilotEvery channel lands in one queue; the copilot drafts a reply grounded in your knowledge base and your agent approves it. New staff sound like your best staff from day one.
4 channelsone queueagent approves View live case → Back-Office AutopilotMail is read, documents are booked, reports are built and the right person is alerted - automatically, with humans at the judgement points.
one workflowend-to-endhuman-in-loop View live case → Our Website · Live CommsEvery bit of twinmind.au is our own stack: a chat that never forgets you (no login, no cookies), in-tab audio & video calls, call-backs into your browser tab, live transcription and a voice agent - the hard real-time engineering most sites never attempt.
never forgetsin-tab callslive transcripts See it live → Virtual OfficeTwinMind Meet is completely free for the whole company to run - no per-seat licence, ever. A small always-on dock shows who's in and who's away in real time, every call is transcribed and archived automatically, and every day the manager gets a report of exactly how many hours each person worked and how long they were online.
completely freelive transcriptsdaily reports See it live →One system, built on top of the existing ERP, changed what the owner could see day to day.
Client risk analysis
It also flags client risk — declining accounts and revenue concentration. Just 3 clients drove 55% of turnover, an exposure they'd never quantified. The same kind of analysis can be built around your numbers.
“Thank you, Sergii. I can finally see where the money's actually going, as it happens. Before, losses only showed up after month-end close. Now I watch profit move by product in real time. It's already stopped us selling at a loss more than once. — Owner, a food manufacturer
TwinMind is a Brisbane-based automation firm building production systems for real business work. Every engagement comes with a number you know before we start, Australian hosting, audit logs, human approval on sensitive steps and client ownership of the code and system.
The two who scope it are the two who run it - the same names answer when something breaks.
The work is quoted before the build starts, with clear boundaries — you know the number before anything is built.
Built around the accounting, CRM and ERP you already run — connected to your tools, nothing ripped out or replaced.
Hosted in Australia for local data control, and a Brisbane team you can meet — in person or by video, on your hours.
Money, risk and legal steps can pause for a person to approve before anything happens automatically.
The code, documentation and handover stay with you — no lock-in. Ongoing care is there if you want it, optional if you don't.
It starts with a free meeting, then a costed audit you approve, then one fixed-scope system at a time - and you own each one.
A free meeting with the people who'd build it. We look at the work as it happens, identify the best first process, and give you an honest view of what should change and what should stay manual.
Book a free meetingWe map your business processes end to end and work out what to automate first - the changes that free up the most time and money for the least effort. You get a costed, prioritised plan of exactly what to build, in what order, and the fee is credited to your first build.
Start hereFollowing the audit, we build one subsystem at a time and hand each one over on its own. Every subsystem is scoped, priced and scheduled separately and agreed with you before work starts - so the price is fixed and the order is clear from the very start. You own the code.
Get a quoteWe keep your system healthy and up to date, fix issues as they surface, and tune it as your workflows, rules and data change. We also keep recommending the next steps to roll AI out further across your business - so it never stands still. Cancel any time.
Keep it sharpEvery engagement is a fixed scope, quoted up front. AI usage is billed at cost - no markup, no surprises.
A few of the things we take off people's plates - go on, give them a shove.
The business runs on an ERP that answers slowly, if at all. One report, one cut, ten to fifteen minutes - and by then the thread of the question is gone.
We mirror the ERP data into a fast reporting layer without touching the system of record. Sales, margin and expenses become live and searchable, pre-computed across every dimension, exception-first by design. And it is not one fixed report - it is every variation of the same number in one place: re-slice by client, product, manager or warehouse in a click and see exactly how any figure is formed.
If your ERP is right but slow, you do not need a new ERP - you need a fast window into the one you have. A client slipped? Expand them and see which product did it, flip the grouping and check whether that product is down for everyone or only here - a price problem or a cost problem. Root cause in a few clicks, not a stack of reports.
A small, family-run studio in Brisbane - two Ukrainian-born brothers, not a big agency. No junior bench, no account-manager layer: you deal directly with the people who scope, build and run the system.
In person across Brisbane and SE-QLD, or by video if you're interstate. No pitch, no obligation. We will map one candidate process and outline what a fixed-scope build would involve.
Book a free meetingOr reach us right here, right now - talk, type or call, whichever suits you:
Live video & voice calls run 9am-5pm Brisbane; chat, the AI assistant and email are open any time. Calls are transcribed live into your chat, so everything you discuss stays right here in your messages.
